Homo a Gogo Meeting Minutes

too busy...

July 7, 2002

Facilitator: Bridget

Announcements:
Eli and Amanda handed out flyers in San Fransisco!

Updates
Bands: A weird week. Close to confirmation: Juha, one of Rudy-from-Scutterfest's bands, Skin Job, Deep Dick Collective, Boy Pussy. Will have Bands/Booking meeting this week.

Beth's Corner: .org site has Task/Timeline Calendar that we are getting behind on. People need to get their submissions for program text to Faith. Detailed budgets for each committee are due on the 21st.

Publicity: Johanna's wasn't there, and what happened with Punk Planet?

Art: Had a meeting and got some great ideas. HomoaGogo coloring book. Art swap - collaborative swapping environment, festival-goers are encouraged to bring their own art to share with others.  Looking into phantom galleries, Bridget had some sources for that. Art will have it's own section on the web site soon, including a place for art submissions.  Erin has been looking for comic artists. Ed wants some help curetting the Homocore Exhibit (at the Capitol Theater?) 

Suggested spaces: Above the Urban Onion, Olympia Ballroom. 

Beth suggested that ONE person be responsible for finding gallery and workshop space for the festival, and Bridget offered to be that person.

Merchandise: T-shirt designs are due next Sunday, but we all voted on "Design Number Four" as our benefit t-shirt design.  Ed wants to use the heart/wings logo as much as possible, and everybody agreed that the heart/wings logo will defiantly be used for the official Homo a Gogo t-shirts. 

Jeri is making temporary tattoos!! Erin is working on patches and little buttons.

Passes: are going to be kept at $55 since they are beginning to sell.

Film Shaping: There have been 9 submissions with different themes, and the Film committee will get together and vote on them after the due date. We CAN take Super 8 submissions as well as most other film formats. Preview copies should be sent to Bridget as VHS copies, please.

We could rent "Queer Geographies" for $30, that's a possibility for a feature length film. 

There are 6 2 hour slots availible for feature length and shorter films, possibly a 7th slot open on MOnday is Sleater Kinney agrees to play. If they do, we could possibly show "Group" on that day. We also discussed having "Group" play before the festival on it's own, for various reasons.

We want more short films, as oppossed to feature length films. We talked about pursuing certian film0makers like Tami from Mr. Lady, Miranda July, Sadie Benning, and others. Ed mentioned the Flaming Films Festival and suggested that we contact Lisa about getting her to show some of those films. 

Next Sunday after the meeting we will try to have a video screening with Cindy's projector. It will be either at Midnight Sun, Liz's house, or the Dub Narcotic Studio (later on in the night.)

Film Workshops: Work with Olympia Film Society, "Group" workshop maybe?

Want more queer youth film.

TV slots and promos: Cindy's bigger and better promo will be screened at the screening next week.

Liz is moving out and wants more roommates!!! If you are interested talk to her.  :)

Next Week's Agenda:
Ed's Freak Out Session (10 minutes or less)
Workshop Shaping
Hospitality shaping (alternate)
Updates
Post-Meeting Video Screening

Notes: Amanda, Facilitator: Liz, Time Keeper: Cindy

(courtney)

June 30, 2002

Facilitator: Pat

Announcements:
Benefit night at Shorty's in Seattle on July 25 at 8pm, pinball night called Fast Balls & Cheap Meat
Another Flea Market is being scheduled for July 21 (during Lakefair)
Don't forget the Tami Hart/Gossip show on Aug. 8!!

Updates:
Publicity: I sent out about 175 promos all over the country, we are trading an ad in Tablet, I am sending an ad to Kweer Corps Intnl. Zine, Tablet is interviewing Ed about HAGG

Booking: Ed is talking to Peaches, Juha and Kate Bornstein and trying to work out the details/finances of getting them here, he is trying to contact Joan Jett, Magnet Fields declined, Chromatics confirmed, Skin Jobs looks likely

Tech: there will be 36 total tech shifts

Film/Video: received 5 submissions so far, once the budget is more stable they may invite specific filmmakers to present

Program: **Don't forget the Aug. 1 deadline** Send Faith your list of people to Thank.

Cindy Wonderful made a spot to play on her cable access shows and possibly Dyke TV.

Agenda:

Homo Hustler party postponed until Aug. 3, to be held probably at Tara Perkins'

Passes: we discussed possibly lowering the price but are going to defer a decision until we know whether Sleater Kinney will or will not play a bonus show on Monday, Sept. 30

Workshops and film may switch time slots one day of the festival.

Art Shaping:

Nothing is booked yet. Ed would like to see a history of QueerCore exhibit. Jennifer Hukee would like to do a show about gender/sexuality and require that each piece be submitted with a letter of authenticity that will be displayed with the pieces. The Art Committee is going to work on booking some spaces. They would like to do an interactive art event/art workshop. They will have their first meeting this week.

Next week:
Discuss passes again, we will shape film (or workshops if film isn't quite ready).
Bridget will facilitate, Courtnay will take notes and Jerry Lee will keep time.

(jo jo)

June 23, 2002

Present: Leah, Elliat, Celeste, Cindy, Johannah, Liz, Beth, Faith, Courtney, Eli, Kate, Pat, Ed, Amanda, Jenna, Bridget

New: Katy, Erin, Kate

Announcements
Cindy will be playing at Traditions this Friday, June 28, 8pm?
Also, Cindy has video editing gear at her home; working on making a short spot for Dyke TV, 30 sec. w/ festival dates and acts, some confirmed band footages and possibly shots from hagg org meetings. Jenna and Amanda said they had footage; also Ed mentioned Tricia Ableson at KRS.
Events/Parties

Elliat is hosting an afternoon with bbq and all girl bands, Sunday, July 14. At the Pink House, 4pm. Bands that will play are: The Haggard, Pom Pom Meltdown, Polkadot Chokealot, Delta Dart, Tre, and Cindy Wonderful.
The date changed from July13th since someone doing a benefit for Free Radio will be promoting the show. Elliat has images and will be making flyers for the show & bbq.

Liz and Eli will be having a rummage sale/bbq (and secret cafÈ?), on Sunday July 27th. Everyone can just come and bring stuff to sell.

Updates
Workshops: There will be one about the situation in Palestine/Israel and solidarity work; the committee is currently looking for spaces, to try and see if they can accommodate more workshops.
Merch: Will be organizing a meeting to have an initial check-in. They will have a silkscreening party prior to the Homo Hustler party, and are working on compiling a calendar of events/timeline. Brandy is going to the bins to get shirts. There are stores in Seattle that might sell the merch, and possibly someone can sell them at Pride next weekend?

Film/Video: We talked about having a workshop about the making of Group (and they might screen it the day before). Sending submissions forms out.
Art: no updates. But we have new people interested in art--Katy and Erin!

Bands: Got Lynn Breedlove! And Sini Anderson and Inga Muscio might also come. S-K said no, The Butchies have something else, Tribe 8 has to get back to us. Eli is contacting Limpwrist and Rudy. JUHA wants to come but canít afford to (it will cost a couple thousand to fly them in), Gravy Train wants $500 plus airfare; due to budget restrictions we have offered $350. Cindy contacted Deep Dick Collective and the SkinJobs, but they havenít gotten back to her; sheís also checking on str8 Edge, 14yearoldgirls, and asking Tami to talk to Harum Scarum. Ed called J.D. from Le Tigre, but hasnít heard back. Bratmobile is supposed to talk to us--they want travel expenses covered. The Bands committee is trying to get more boy bands. Talked about trying to get more Headliners. People suggested getting Suzi Quatro and Joan Jett.
Publicity: Johannah, Courtney, and Ed made CD-Rs of confirmed bands to send to press for publicity. Ruth will help with envelopes.

Johannah tried to get ahold of Dyke TV--they havenít gotten back to her yet.
Lindsay had the idea to contact good record labels and have them link to our site.
Nomy will have an article on hagg in the next co-op news (this might be after july)
Will post to all of the message boards (Johannah already posted on K and Chainsaw-no response yet).
People wanting to work on the Tami Hart benefit show with the Gossip should talk to Johannah.
Fiscal: Talked about who we want to sponsor us--non-corporate, independent businesses and progressive organizations. Thought of (for example): Pride Foundation, Feminist Health, Black Hills Pride, etc. How do people feel about asking for sponsorship from the Advocate, Girlfriends, etc? We also thought of Gucci, Dulce & Gabbana (seriously). Also there are some SF lube companies that sponsor events.

Bank Account-havenít heard back about. Talking to IRS on Monday.
No other committee updates.

Homo Hustler Party!
Donít have a venue, looking for one. Might need to postpone the event. Kate had the idea of finding a house for sale and renting it for the day/night.

Scheduling

Right now our schedule looks like this:
wkshps 12-2
film 3-5
bands 5:30-7:30
showcase doors at 8, show until 1
Late Night film/Drag show/other event 2-4
We thought of having drag performers/spoken word/djs for 15 minutes between bands.

There was also mention of having Jackie Hell and Ursula Android of Faux Bang! MC; they might also have contact for more queer bands from Seattle.

SK8 like a girl is also going on, Sat & Sun at the skate park.
Johannah had the idea of having a different event instead of one of the band showcases. We have 18+ or- people booked/ 13 bands.

Cindy talked about having a fashion show. We discussed working out the details. Ed mentioned tech & timing concerns about having the show right before bands, citing that previous fashion shows at the Capitol Theater took several hrs to set up, etc. Thus we brainstormed about having an outdoor fashion show, a show without a runway, an early evening showcase in a smaller venue. Luoda, Aura, and Faith oversaw the previous fashion show. Elliat mentioned getting a proposal from people interested in doing the fashion show. For venues we talked about the Olympia Center, Heart and Soul, FOE--at the next meeting Cindy might have more info.
We talked about cutting out one of the small 5:30-7:30 band showcases, or incorporating the fashion show into one of those times.

Sara Seinberg will be doing an open mic/kvetsch. Courtney talked about promoting the open mic so that people will bring chapbooks, etc. She also suggested setting up a cafÈ environment where people can drink mochas and read/listen to poetry. We talked about setting up Darbyís for this, or having a rollergirl (people) team to deliver food to the Capitol Theater. But this might bring up issues with the Capitol Theater. Maybe we can just convince Darbyís to stay open later that night.
Weíll have a film late night on Thursday and Saturday, leaving Friday for the open mic/kvetsch.

We could also have a 1 hr each drag and fashion show--but people wanted to have more time for drag (2 hrs). Liz will be organizing the drag show-she wants to set up a submission form on the website. Courtney is getting in contact with Oasis in Tacoma for youth drag stuff. Trevor has contact with Destinyís.

Addendum

Bridget has info on Ingersollís book club, if anyoneís interested. She also mentioned that the lgbt community center has just opened in Seattle.

Agenda for next week:
Passes
Art
Film/Vid timing (f/v at 5:30-7:30 instead of 3:30-5:30 one time?)
Homo Hustler Party
Workshops from 12-2

Next week
Bridget will facilitate, Cindy will keep time, and Courtney will take notes.

(celeste)

June 16, 2002

Intros
Ed forgot to write down who was new. We also didn't pass around sign up sheets for the new people.
Faith made some really nice intro to HAGG packets with info about the festival, background and minutes.

Film update:
By Hook Or By Crook is confirmed. Film cmte had a mtg. and is working on some benefits including a showing of Paris is Burning in Tacoma. The submission form is out and they are collecting submissions. They want to make sure there's enough shorts in the festival. Currently they are getting preview copies, not show quality copies and aren't confirming anything else yet.

Program: Faith has ad specs but needs to talk to Beth to confirm some info before going forward

Band: The band committee met and decided to try to book a near equal number of boys and girls. They are contacting Lim Wrist, JUHA, Rudy (Scutterfes), Gravy Train, Deep Dick Kollective and the Skinjobs. Still no confirmation from Harum-Scarum, the Butchies, Tribe 8 and Sleater-Kinney. Cindy Wonerful made a list of spoken word performers. The cmte decided to contact one big performer, that person is Kate Borstein. If she says no they will choose another.

Merch: Elliat has asked some people to do designs for t-shirts, etc. She is looking into stores in Seattle to sell shirts to raise money for HAGG.
Elliat needs benefit schedule so she can have merch ready for benefits.

HOS: HOS need to do a team mtg. Jeanie is working on it. Jeanie has received her dare from beth: a pre-written comedy routine at the festival.

Workshops: Kate at the cafe suggested a queers in school workshop. Elliat suggested a workshop about working with queers in prison. Ed suggested that the workshops be a little more fun and have a participatory element.

Publicity: Johanna put out email to her comittee and no one responded so she is going forward with her plan. She needs help burning cds for the press kits, which are scheduled to be mailed out on Friday.

Poster
Blake was supposed to bring a poster with a different design but he's not here. Johanna advocated for the bands to be listed on the poster because it will interest people more and is different than the original flyers. Everyone agreed to this. The Posters won't be printed until July.

Bands discussion:
update/background: the bands list was compiled by Ed and then by passing the list around at 2 or 3 different HAGG meetings. The band committee then prioritized the list. In picking bands it's important to look at the big picture of what we want the festival to look like musically (genres, boys, girls, trannies, etc.). In deciding who to ask it's important to weigh issues of who we'd like to play with issues of will the band draw people to the festival, how much will it cost to have them play, is the artist and travel fee worth the expense (ie. Will it pay off in attendance). We also try to decide whether each band furthers the agenda of the festival as a whole. We currently have lost our venue for afternoon shows because of Thekla closing. The Limelight isn't conducive to the afternoon shows. Ed also checked out the Capitol Playhouse which was also too expensive and not conducive to our schedule.
Spaces suggested for the afternoon show:
FOE, WCPA, Olympia ballroom
midnight sun, voyeur
maybe rent a storefront? old hardbody gym? bernie's garage?

trevor wants to discuss the schedule next week.

Concerns were mentioned about the Butchies drawing protesters. Courtney feels we should have a workshop to counteract.

drag show: trevor is interested in the drag queens from Tacoma being involved
Liz wants to run the drag show.
Jerry would like drag performers between bands, but there may be tech issues.
Courtney asked if kings and queens would be together or in two different shows? Everyone said no to splitting up kings and queens.
Spoken word: the band cmte isn't sure how many? How many between bands or as longer performances. How will having them between bands affect the flow of the evening?
A new guy (I'm sorry I can't remember yr name!) volunteered to work on spoken word/performance art performers booking.
people want variety: dj, drag, spoken word, comedy etc. between bands

agenda for next week:
film shaping
schedule
fun meeting or bbq or rummage at liz's and eli's

facilitator: leah
minutes: celeste
time/vibe: Courtney

Evaluation: Some were distracted by the cafÈ environment. Others were happy to eat. Ed was frustrated that the bands discussion didn't give the band cmte much direction. Liz liked the discussion just to hear the background and understand the process.

(ed)

June 9, 2002

Facilitator: Ed, Notes: Johannah, Time: Blake

Agenda:
Introduction and intro to HAGG
Announcements
Committee Updates
Benefit Show
Tasks/Timelines
Poster

New folks: Rebecca, Kate, Courtney, Lindsay, Brandie

Announcements:

If you borrow the key to the Studio room, it is your responsibility to return it to Johannah as soon as you are done and to make arrangements to do so, her cellular is 789-2719

Flea Market made $270!! We need to work together to make up a torturous dare for Jeannie.

Updates:

Fiscal - meeting with new bookkeeper, Barbara LaForge. PFLAG board meeting Monday at 7 to get 501c3 non-profit umbrella. They want a 5% of our "profit" for administration. We are registered as a WA State non-profit now so we can get sponsorship easier. ***Please volunteer to help get businesses to buy ads/donate money/etcÖ**** Also meeting with downtown business assoc. to introduce ourselves to them.

Publicity - contacted all bands for CDR, will contact Tablet and Rockrgrl re: ads,

Workshops - contacted folks about safety in schools workshop, will contact gender variant health project, writing workshop a good possibility with Sara Seinberg, should we do a 5 hour anti-racism for people of color workshop?

HoS - Jeannie is looking for more volunteers

Action item: coordinators need to contact their committees and include them in their decision-making. Ed will contact all the coordinators and ask them to please have a meeting this week

Film/video - no updates

Band - Erase Errata can't do it, waiting for Harum Scarum, Amanda made a list of possible headliners and other possible performers, ** they need more spoken-word suggestions, Cindy will collect everyone's ideas** Committee is trying to prioritize bands/performers based on who will draw people, who seems to be aligned with the goals of the festival. Trying to have a variety. Sleater Kinney can play the Monday after the festival so we may have a "post-festival" party with possible 80's dance content.

Program - Rachel Carnes will design cover, will have ad specs next week.

Art - has contacted his committee, Ed will forward some artists' info

Benefit Show - Sat. June 15, 9pm at Voyeur and Sun. 11am-3pm Brunch CafÈ, address on calendar of events on ww.homoagogo.com

Johannah will contact Elliat re: making Gay Humping shirts in time for the benefit show.

Lindsay knows businesses in Seattle where we can sell shirts and get all the profit.

Task/timeline - Beth, passed out schedule. There was some talk of getting a big calendar but there was no final decision on who would do that. Beth will put a calendar online.

Poster - Pat suggested we use the edge of the poster to print extra handbills, we also discussed whether the bands should be listed. Blake is going to come up with a slightly different design with room for band lists.

The final discussion resulted in changing the format of the meeting slightly. 1) we need to start right at 1:30, please be on time 2) we will spend the first 45 minutes with updates/announcements, then after a SHORT break we will spend the next 45 minutes focusing on one aspect of the festival. Next week we will shape: Bands/Performers

Faith will facilitate, Eli will keep time and write on board, Ed will take notes.

(johannah)

June 2, 2002

Teresa facilitated, Johannah took notes, Beth watched the time

Agenda:

Tasks/Timelines
Dyke TV
Budgets
Sponsorship Ideas
Benefit Show
Poster
Website/Art Split
Flea Mkt

Committee Updates:

Workshops -
the following workshops have been confirmed:
Sustance abuse, Anal Sex with Toys in Babeland, Queer Bookbinding with folks from the Bookmobile Project, Anti-racism for whites, gender diversity, DIY porn

New ideas:
Discrimination in schools
AIDS panel discussion
Anti-racism for people of color

Potential locations:
Voyeur, Midnight Sun, Heart & Soul, Traditions, K, Kundalini, Capitol Backstage, Pink House, Socket

Art/Web -
The website is updated, an ad has been sent to Venus, itís time for a committee meeting

Fiscal -
All the budgets have been compiled (the numbers are HUGE) except art, no passes have sold yet, meeting with PFLAG on June 10, Teresa will be gone from June 10-23

Publicity -
An ad has been sent to Bitch, all confirmed bands have been contacted about making a CDR for promo use, going to make a press pack

Film/Video -
Call for submissions has been sent

Merch -
Silkscreen party rescheduled for Wednesday, June 5 at 7pm in Dub Narcotic Studio, looking for design ideas for tee shirts, also thinking about making HAGG ties to sell

Bands -
Going to contact Harum Scarum and Erase Errata, still waiting to hear back from the Butchies and Tribe 8, if they confirm Lynne Breedlove could do spoken word too, Nomy Lamm has been confirmed, Sleater Kinney cannot play the festival but Ed will pursue the idea of a show after the fest ends, looking for ideas for ìbig namesî to attract more attendees, so far thought of Deep Dick Collective, Sara Seinberg, Tara, Peaches

Tech -
Limelight does not seem like a good replacement for Thekla, next week to discuss other space options

AGENDA --

Tasks/Timeline -
tabled to next week

Dyke TV -
tabled to next week, Johannah will email them again, Cindy volunteered to help make the promo spot and to make one to show on her cable access shows here and in Colorado.

Budgets -
Beth and Teresa handed out a compilation of all the budgets and a potential revenue sheet. Both will be posted on the org site. They requested that everyone take another look and try to decrease their budget any way we can so we can donate more to the Gender Variant Healthcare Project and to starting a queer artist scholarship fund.

Sponsorship ideas -
We are also looking for potential sponsor ideas, so far we thought of the Rock & Roll Camp for Girls, EMP, various record labels, Rockrgrl magazine

Benefit Show -
Saturday, June 15 and Sunday the 16 at the Voyeur, All Ages, starts at 9pm, $4-6 sliding scale. Bands include Sextional, Romantic Retard Nation, Allen Bleyle, Madame Morte, Fagatron, Cindy Wonderful. Ed can probably borrow a better PA. There will also be a benefit cafÈ on Sunday at Piperís.

Poster -
tabled to next week. We decided not to list our sponsors on the poster as it gets too confusing if a big sponsor gets added on after the poster has been printed, etc.

Web/Art Split -
Beth and Blake have discussed making two committees rather than one big one. Ed reiterated that he would like to see a history of queer underground music exhibit.

Flea Market -
Donít forget to show up Saturday, June 8 from 8am to 4pm on Washington St. between 5th and Legion

Misc/reminders -

Elliat is looking for design ideas

Silkscreening party: Wed. 7pm Dub Narcotic Studio

Benefit show on July 13 at the Pink House, show and BBQ with all girl performers including Delta Dart, Trey, Cindy Wonderful, possibly Sextional

Eli has contact info for Harum Scarum

Think of venues besides Limelight

***** Action items!! ********

Alix will email workshop facilitators to Johannah (publicity@homoagogo.com) for promotion purposes

Blake wants to have a web committee meeting

Alix will email Ed Erase Errata contact info

Cindy will email Ed Peaches contact info

Johannah will email the Chicks on Speed re: Peaches

Alix will look for Kate Bornsteinís email and contact info for Linnie

Ed will contact Heart & Soul and Capital Playhouse

Johannah will email Bust and Dyke TV

Alix will flyer at the girls music fest in Seattle

Eli will talk to Rudy

Johannah will come up with a deadline/proposal for poster

Next weekís agenda:
Tasks/timelines, Dyke TV, Poster, Benefit Show

Johannah will take notes, Blake will keep time and vibes, Ed will facilitate

(johannah)

May 26, 2002
the longest meeting ever...

Present: Jeannie, Blake, Pat, Ed, Teresa, Beth, Johannah, Bridget, Amanda, Elliat, Bre, Jen, Sarah, Mike, Holly, Leah, Trevor, Faith, Piper, Nicki

Agenda:
Skate like a girl
Facilitation Training
Flea Market
Dyke TV
Pix 4 Venus
Committee communications & steering formation
Committee updates

Announcements, Introductions

Skate Like a Girl:
Holly brought flyers and talked about tagging on the Skate Like a Girl event with Homo a Gogo. Takes place Sept. 28-29th (10-5) and will include bands and tabling along with the skate contest. She would like tech help and mention in the program.

Facilitation Training with Pat:
Why use consensus? Unified Voice, Majority is always wrong, gives time for deliberation
Agendas--agenda review, annoucements, build next meeting's agenda, 5 minutes at end for meeting evaluation and review commitments
Voting style--consents (everyone concurs), stand asides, blocks
Functions (all rotated)-- Notetaker (Commitments review, "action item review"), Facilitator (Look for commonalities, check in with people who aren't talking), Timekeeper, Vibeswatcher (check the room, say "maybe we could take a break")
Get notebook--3-ring binder (johannah) to hold previous minutes
Build agenda--structured and lined out in advance, suss out meeting structure together
Agenda review of items at beginning of meetings--does it require opinion, advice, discussion, decision and how long will it take
Proposals--written out for larger decision, a significant change that gives background, options with pros and cons, and makes a recommendation with the reasons why. The proposals should be distributed before the meeting for prior review and aggreement noted.
Decisions made by group about our meeting structure:
agenda review at beginning and end
vibes and time is the same person, facilitator, notetaker (use laptop or sent to group by wed.) all decided at end of meeting

Benefit for the benefit, pre fest fest:
homo a gogo weekend at the voyeur on june 14 and 15th. trevor is looking into the sit & spin for more benefit shows. he is also thinking of making the QFC show at the Pound Gallery in Seattle a benefit.

Flea market, June 8th at 5th and Washington from 8-4:
Jeannie had a sign-up sheet made for table shifts and she will have that available at the next meeting with 2 hour slots at two tables. We need to provide our own tables (Johannah said that K has some and Ed said that the theatre has some). There will be baking goods, Homo shirts, and stuff. Donations drop-off may be at Dumpster Values. Jeannie will talk to Kanako or Angie. Amanda and Bre are making a flyer that has instructions for donations. Jeannie will give them the 411. On the tables will be groups of prices. Bridget has offered to mow your lawn naked at $50 per one-half hour.

Dyke TV:
Johannah will email them and find out a time slot and deadline. Trevor offered to edit if prior to July. Amanda and Jen will look at dyketv.org for the format and come to the next meeting with ideas. The 3-4 minute clip can be shot with a number of dv cameras available. (Subsequent email from Lisa wanted more info and the possibility of her shooting some footage too.) Blake will provide graphics to Trevor.

Photobooth pix for Venus:
collected by Johannah. DIY Ed where's yours? Need by Tuesday to send out. Others need to get them to Johannah asap and there is no guarantee on how they will be used. (Subsequent email from Johannah showed the article.)

Committee communication and steering committee formation:
Beth talked about using the main list only for general information and replying with an individual response only to a specific person not the whole group (you might have to copy and paste). Lisa has since unsubscribed because there are too many emails going back and forth where only a few people are involved. There have been other complaints. Meet with your committees and email them as a group. See the org site for contacts and the updated committee list. Several people are complaining about not having met with their committees yet and that they weren't included in making up a budget.
Steering Committee: Johannah, Ed, Teresa, Beth, Jeannie, Blake

Updates:
Merch/Jeannie--find out about two-way radios
Art/Design/Web/Blake--more info and passes up on site, need to create ad for bitch asap and email lady there by tues.
Publicity/Johannah--ok to spend $$ for postage on press releases and posters
Fiscal/Beth&Teresa--budgets due (need Merch and Art asap), we will be meeting with PFLAG and our potential bookkeeper. we got $$ from the community sustaining fund
Merch/Elliat--June 1st at 11 we will be making t-shirts for the flea market. need screens from wynne (jeannie) and allen (nicki). tshirt goodwil bins in seattle ("cheaper, bigger, better") and portland.
Bands/Ed--USAsexuals confirmed
Tech/Ed--lack of turntables to rent, may get pacific stage rental for free

Agenda and role building for next meeting:
Ed=facilitator, Johannah=Notetaker, Beth=Vibes/time
Agenda items--tasks&timeline (ed), sponsorship ideas (fiscal), dyke tv (johannah), budgets (fiscal), benefit show (beth), flea market (amanda)

Evaluation:
limit meeting to two hours!
focus, cuz repetition gets boring
the training was great, thanks pat!

May 12, 2002

Present: Celeste, Beth, Pat, Faith, Teresa, Blake, Eli, Liz, Jenna, Amanda,
Ryan

Agenda:
Fundraising Party
Venus Photos
Budget Guidelines
Committee Updates
Website Feedback
List of Performers
Review Committee

Announcements: Flyers announing mtg. time and days are available. Please
take some and post them around to lure in more volunteers.

Fundrasing Party:

Beth and Johannah met about the HAGG Hustler Party and figured out estimated
budget and revenue, based on 100 people attending the event and drinking at
least 4 drinks a piece.

Cost: $550
Anticipated gross revenue (before expenses): $1,550
Anticipated net revenue (after expenses): $1,000

There will be a $3 cover charge to get into the party. Well drinks will cost
$2/each; fancy liquor will cost $3/each.

We currently donít have enough (okay, any) money to put the event on, and so
Beth proposed the idea of postponing the event until July, and hosting a
benefit for the benefit (advertised as a benefit for HAGG) on June 8th
instead, asking Liar Bird, Madam Morte, Nomy Lamm and others(?) to perform
at The Voyeur (?) . The group decided this would be a good idea, and set a
new date of July 6th for the Hustler Party.

Action Item: Beth and Johannah will be looking into the all-ages factor at
The Voyeur.

Other benefits:
Jenna and Amanda are hosting a house party on June 22 as a HAGG benefit!

Venus Photos:
Venus Zine is writing a feature article on HAGG, and asked for photos. Jenna
had the idea of sending them black and white photo booth photos of the
organizers. Great idea!

Action Item: Everybody needs to go their photos taken at a B&W photo booth.
In Olympia, there is one at Skateland. Bring these photos to the next mtg.

Budget Guidelines & Consensus Decision Making:

Beth and Teresa distributed budget guidelines to assist committees in
developing their budget. The group talked about the decision making process
for developing the overall festival budget. Committees will be submitting
budget proposals, and part of the resp. of the fiscal committee is to
evaluate how each committeeís budget will work within the overall festival
budget. The group agreed that the fiscal committee will have the authority
to negotiate budget proposals (for example-and this is just an example-
asking the band committee if they can shave off $XX from their overall
budget, as the film and video people really need $XX to accomplish Y).

This led into a discussion about our general decision making process, and
the group discussed adopting a consensus-based decision making model. We
agreed to put this discussion on the agenda for next week before formally
adopting this model, as several coordinators weren'tít in attendance at this
meeting, and we wanted them to be part of the discussion.

We also talked about how we need to clearly define what consensus decision
making is, and Pat Maley agreed to offer a brief education presentation at
the May 26 mtg. (He wonít be at the 5/19 mtg).

Here is what Beth and Teresa distributed:

HOMO A GOGO GUIDELINES FOR BUDGET SUBMISSION

Things to consider when drafting your budget and spending money:

1. Ask for what you need and don't cut yourself short, but also remember
that
there are limits.

2. When drafting your budget, think of things in terms of categories/lin
items
(e.g. artist payment, travel expenses, copying costs, postage).

3. It may be useful to begin by defining the goals/purpose of your
committee,
and then talk about what you need to accomplish that goal. Consider what you
might be able to get for free/trade/etc., but be sure to include a dollar
amount
in case the trade/donation doesn't come through.

4. You will need to keep track of your budget (e.g. how much you've spent).
GET
RECEIPTS FOR ALL PURCHASES. GIVE ALL RECEIPTS TO THE FISCAL COORDINATORS.

REIMBURSEMENT REQUIRES RECEIPTS OR COPY OF EXPENDITURE.

5. Budget deadline: MAY 26th

6. Budget example: EXPENSE AMOUNT
1. Artist Payment $5,000
2. Postage $50
3. Telephone $25
4. Equipment $200 (possible donation from
music6)
TOTAL $5,275

Committee Updates:

Website: The website is up. Blake is waiting for some text from Ed. Passes
will be available soon. Please let Blake know what you think.

Ideas:
<sum> Put a publicity flyer to print under the "I want to help" section,
that people can print out and distribute-free advertising!

<sum> Talk to buyolympia about the possibility of adding a donation option
to pass sale website purchases so that people can donate money through their
credit card while buying their pass (eg.adding $5 - $25 to the cost of their
pass as a donation to HAGG). Ladyfest did this, and people donated. Blake
will talk to Pat Castaldo about this.

Program/Scheduling:
We need to come up with the program size so that we know what weíre looking
at in terms of ad sizes. Faith will be coming up with some ideas, and
bringing this to the next mtg. Once we determine how much space we need for
HAGG stuff, the actual number of pages in the program will be informed by
the number of ads we sell.

Bands:
Bands is continuing to contact people and setting stuff up. Amanda brought
up the fact that we have a lot of female performers/bands confirmed-but what
about the boy bands?? Please let the band committee know of any potential
boy bands we can ask.

We also talked about the need to keep the submission -booking process open
and above the table, so that everyone knows what is going on. We discussed
the need for developing criteria around the band selection process, with an
emphasis on why we would turn a band down. The band committee will work on
developing this criteria.

We also agreed that we would like the curatorial committees (bands,
workshops, film, art) to bring weekly updates to the meetings -ie. a
running list of what performers have been contacted, the status of the
contract negotiation, the amount they will be paid, etc.

Other band considerations:
In determining how much to pay a band, Pat M. shared the considerations that
Yoyo uses:
1. Number of people in the band
2. The distance they have to travel
3. What kind of name draw they have

Fiscal:
We turned in a grant proposal to the Community Sustaining Fund asking for
$10000. Teresa and Ed will be presenting our request to them this Saturday.
(UPDATE: the presentation went well we should hear within a week).

We also put in a request to PFLAF for 501(c)3 fiscal sponsorship, and should
hear back from them this week. (UPDATE: also looks positive. They are
interested, but have questions. We will present at their next board mtg,
june 10).

End of Meeting wrap up:
Pat Maley proposed that we take some time at the end of each mtg to vibe
assess the mtg-check in with each other about how the meeting went,
communication problems/suggestions, and the general atmosphere. Agreed this
was a good idea.
This meeting vibe -groovy

(teresa)

5.5.02 cinco de mayo

present: teresa, pat, blake, ed, bridget, beth, jeannie, celeste, jenna, alix, amanda, faith, tammy, trevor, johannah

updates:
pat brought up insurance for the festival. both teresa and pat will look into that.

since teresa and beth made donation forms, we decided that the program art deadline would be august 1st. we are still looking for a fiscal sponsor. seth and beth are contacting more people, rainbow center, media island, etc. trevor, did you talk about someone in seattle? pat suggested writing up a letter for the OFS board as a possibility. grant and state charitable organization applications are being filled out and sent. beth sent a donation letter to keyan for the coop and teresa will also contact grace per pat's suggestion. teresa and beth will get together to talk about the budget and deadlines to present next time.

ed, johannah, (maybe teresa) and beth will be meeting wednesday night to set up a task timeline.

the fundraising party is set for june 8th. we need singers/entertainers, dealers, and cocktailers.

the meetings will be every sunday at 1:30pm. looking for more homo helpers!

bridget and lisa have acquired "by hook or by crook" (for $200?) to show. bridget made a call for submissions for the website and lists. ed talked about wanting to increasing the time slots for more movies (yes). trevor will talk to contacts up north.

ed has confirmed more bands, the haggard, etc. looking for more band suggestions and contact information. (ed, look at website and talk to tobi/allison about how they did ladyfest) thekla usage? boo-hoo--we'll see what happens or find another space for the day time shows. (limelight will apparently be having shows on saturdays, so maybe...) looks like we will be getting a deal on sound equipment for the cap.

blake will have most of the website up by this monday night. he will contact pat c. after tuesday to set up the passes portion. (blake, will you also send me a copy of the poster file to show sherry?) www.homoagogo.com

johannah will be sending press releases to radio stations. fliers were given to tobi and K and pat. ed will talk to donna about mailorder inserts.

we all signed up for committees.

(beth)